PENNSYLVANIA 21ST CCLC EVALUATION

Know what is working. Prove it. Improve it.

Whether a funder requires a formal evaluation or you simply want to know what is working, we turn your 21st CCLC program data into clear answers and practical next steps. We help you meet evaluation requirements, lighten the data load, and produce funder-ready reports that show your program's impact.

Built to be easy to run during the year and easy to explain when reporting is due.

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PDE 21st CCLC Approved External Organization | PDE-approved Act 48 Training Provider | American Evaluation Association members | English and Spanish surveys

EXPERIENCE YOU CAN COUNT ON

Proof that stays with your program

Numbers from the work we do with 21st CCLC programs every year.

$11M+

in grant-funded programs evaluated each year

70+

centers evaluated each year

100%

of deliverables on time

years of renewed partnerships

25+

years of experience

AREAS WE SERVE

Pennsylvania programs, statewide reach

We support 21st CCLC grantees and applicants across Pennsylvania. Whether you run sites in Philadelphia, Pittsburgh, the Lehigh Valley, or elsewhere in the Commonwealth, we match evaluation scope to your approved objectives, your data systems, and your reporting calendar.

Philadelphia and the surrounding counties

Pittsburgh and Western Pennsylvania

Lehigh Valley and Eastern Pennsylvania

Central Pennsylvania and the Capitol Region

Rural and multi-site programs statewide

We are a PDE Approved External Organization and an Act 48 provider, and we know PIMS and Pennsylvania state reporting. Site visits use a trained local observer when distance is a factor. The rest of the work runs on shared calendars, secure file transfer, and regular check-ins.

NEW COHORTS AND RENEWALS

Applying for a new cohort?

New 21st CCLC cohorts open every year. We provide the evaluation piece your application needs, so you can submit with confidence and a clear plan for year one.

Evaluation plans

Logic model, measures, and a clear scope matched to your approved application and your state's requirements.

Quotes and proposals

Scope, deliverables, and a written quote you can attach to an application or renewal package.

RFP responses

Full responses when a district or agency runs a formal evaluator search.

Resumes, references, and a sample report

Supporting documents ready when the application checklist asks for them.

Support levels include Base Evaluation, Enhanced Evaluation, and Data Management + Evaluation. Every plan is matched to your application. No pricing on this page; we walk through fit on a call.

Request a Proposal or Quote

HOW EVALUATION WORKS

Four parts, one clear picture

Good evaluation answers three questions: what changed for students, how well the program ran, and what to do next. Every engagement is built on four connected parts.

Required measures

Your approved objectives, federal performance measures, and state reporting, measured exactly as written.

Implementation

Whether the program is running the way it was designed, site by site.

Program quality

What students, families, and staff actually experience, from observations and surveys.

Continuous improvement

Findings during the year, while there is still time to act on them.

THE EVALUATION YEAR

We are with you all year, not just at report time

Our evaluation year follows your program, not the fiscal calendar. Dates are set to your program year and your state's reporting calendar.

Summer · Program year begins

We do: Kickoff on objectives, measures, and deadlines. Data templates in Excel or Google Sheets. Staff shown how to pull system reports.

You receive: kickoff summary, evaluation calendar, and ready-to-use templates.

Fall · Plan and check the data

We do: Data quality review of summer and fall data. Evaluation plan and logic model. Draft surveys from national instruments. Site observations begin.

You receive: data feedback, evaluation plan, draft surveys, and site visit reports.

Winter · Mid-year check

We do: Mid-year data refresh and trend review. Progress check against every objective. Continued site observations.

You receive: a mid-year progress memo, with time to adjust before spring.

Spring · Hear from families and staff

We do: Surveys launched with flyers and QR codes. Teacher surveys with prefilled student links. Final site observations.

You receive: survey results with response rates and site visit reports.

End of school year · Close out the year

We do: Review of attendance and performance data. Final data submission and any program changes.

You receive: confirmation your data are complete, or a clear list of what is missing.

Reporting season · Report and plan ahead

We do: State assessment results added. APR and state data files prepared. Draft report for your review, then final.

You receive: APR data before each due date, a final report, a public results summary, and a planning debrief.

SERVICES FOR 21ST CCLC

What we support for 21st CCLC programs

Everything below is available as part of an evaluation engagement. We match the mix to your sites, your data systems, and your reporting calendar.

Evaluation planning

Objectives, measures, logic model, and a shared calendar.

Data collection systems

Templates and routines your team can keep current.

Stakeholder surveys

Student, family, staff, and teacher surveys in English and Spanish.

Site observations and interviews

Trained local observer when distance is a factor.

Learn about our site observations

APR participation and outcomes

Federal APR data prepared before each due date.

State data system and SIS support

Clean pulls, checks, and files that match state systems.

Mid-year and final reporting

Drafts for your review, then final reports people can use.

Practical recommendations

Clear next steps tied to what the data show.

Reports

REPORTS PEOPLE ACTUALLY READ

Every report opens with a one-page scorecard: each objective, its target, how many students it applied to, how many met it, and where it stands.

One-page results at a glance

A scorecard your director, board, and funder can scan in minutes.

Every objective, every denominator

Targets, counts, and missing data shown clearly, so nothing is hidden.

Candid findings, practical recommendations

Strengths first, then specific steps your team can take this year.

A summary you can share

A public-facing results summary for families, partners, and your board.

Want to see one? Ask for a sample report when you book a call.

(Sample reports use invented numbers and a clear Sample label.)

Ask for a Sample Report

PARTNERSHIP

How we work together

Your program owns its data. We set up, verify, and analyze it with you.

What you can count on from us

A shared calendar and ready-to-use data templates

Data quality checks at every stage

Site visit reports shortly after each visit

Surveys built on proven national instruments, in English and Spanish

Draft reports for your feedback

APR data before each due date

Secure, encrypted, FERPA-aligned transfer backed by cyber insurance

What we need from you

Data templates kept current each month

Final data soon after school ends

Help sharing surveys and site access for visits

Draft report feedback within 14 days

WHY PROGRAMS STAY WITH US

Why programs stay with us

Our team has sat in every chair: principal, federal programs director, program coordinator, state monitor, and evaluator. We turn your program data into clear answers and practical next steps.

"You have saved me hours and hours of work with our reporting!"

Program Director, 21st CCLC partner program

"The way you show the data is wonderful. I love how you word the improvements for each site."

Program Director, 21st CCLC partner program

"I am amazed by how you showcase our program."

Program Director, 21st CCLC partner program

PDE 21st CCLC Approved External Organization | PDE-approved Act 48 Training Provider | American Evaluation Association members | English and Spanish surveys

Book a Free 20-Minute Call

PENNSYLVANIA QUESTIONS

Common questions from Pennsylvania programs

Do you evaluate 21st CCLC programs in Pennsylvania, including Philadelphia?

Yes. We support Pennsylvania grantees and applicants across the state, including Philadelphia, Pittsburgh, the Lehigh Valley, and multi-site programs elsewhere. We are a PDE Approved External Organization. Book a free 20-minute call and we will talk through your sites, data sources, and reporting calendar.

When should we bring in an external evaluator if a new Pennsylvania cohort opens?

When a Request for Applications is released, you will need an independent external evaluator and a clear evaluation plan in the application. We provide evaluation plans, quotes, resumes, references, and a sample report for applications and renewals. We also help current grantees who need stronger mid-grant evaluation support or a clean evaluator handoff.

How are you different from large research firms that already work in Philadelphia?

We focus on practical evaluation directors can run during the year and explain when reporting is due. You get a one-page scorecard for every objective, on-time APR data, English and Spanish surveys, and recommendations tied to what the data show. We stay independent of the grantee, as PDE requires.

FAQ

Have questions?

Straight answers about who we work with, how we deliver, and what a new cohort application needs.

Do you only work with 21st CCLC programs?

21st CCLC evaluation is a core service, and we also support other afterschool and OST programs with data, reporting, and impact reports. If your funder requires an external evaluation, we can talk through fit on a call.

What if we already have an evaluator?

We can still help with data systems, surveys, APR support, or a second look at reporting. If you are changing evaluators, we plan a clean handoff so you do not lose a year of context.

Will your reports be on time?

Yes. We have delivered 100% of our deliverables on time. You get APR data before each due date, and drafts with time for your feedback before finals go out.

Do you work with programs outside your home area?

Yes. We support programs across the East Coast and beyond. Site visits use a trained local observer when distance is a factor, and the rest of the work runs on shared calendars, secure file transfer, and regular check-ins.

Can you be our evaluator and also train our staff?

Some states do not allow a grantee's external evaluator to provide other paid services to the same program. We flag that early and keep evaluation and training in the right lane for your state.

Do you respond to RFPs and provide quotes?

Yes. We provide evaluation plans, proposals, quotes, and RFP responses for new applications and renewals, along with resumes, references, and a sample report when you need them.

NEXT STEP

See what your program is really accomplishing.

Book a free 20-minute call. Tell us how many sites you operate, what data sources you use, and when your reports are due, and we will recommend the right level of support.