21st CCLC Evaluation + Reporting Support That’s Easy to Manage

Steps To Achieve is a PDE 21st CCLC Approved External Organization. We help you meet evaluation requirements, reduce the administrative data burden, and produce clear, funder-ready reporting that shows your program’s impact.

Our work is built to be easy to run during the year—and easy to explain when reporting is due. Steps To Achieve

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What You Get with Steps To Achieve

Clear impact + compliance

We help showcase your program’s positive impact on students while ensuring evaluation and reporting requirements are met.

Less data burden

We help with the administrative data workload so your team can focus on students and programming.

Reports people actually read

Our reports are easy to understand, visually appealing, and built for real stakeholders—not just compliance.

What we support for 21st CCLC programs

Evaluation Planning

Customized plan aligned to your program and funder requirements.

Data Collection Systems

Templates and workflows to capture required performance metrics.

Stakeholder Surveys

Parents/families, students, staff, and teachers (as required).

Site Observations + Interviews

Observations that include talking with staff and students (and families when applicable).

APR Participation + GPRA Outcomes

Support for APR Window 1 participation and APR Window 2 GPRA outcomes in templates that match APR needs.

PIMS + SIS Data Support

Guidance on required PIMS elements, standard SIS exports, and consolidation into a clean student workbook.

Mid-Year + Summative Reporting

Formative mid-year reporting plus summative reporting.

Practical Recommendations

Clear recommendations you can act on to improve implementation and outcomes.

Our Process

STEP 1

Onboarding Meeting

We collaborate with you to develop a customized evaluation plan tailored to your program’s needs.

STEP 2

Data Collection & Analysis

We design and support data collection systems to capture and analyze key performance metrics—without creating extra work for sites.

STEP 3

Reporting

We present findings in clear, impactful reports that showcase effectiveness and provide actionable insights for improvement.

Our Services

Our services focus on helping educators in schools, charter schools, after-school programs, non-profits, government, & higher education have a positive impact on students.

Base

Evaluation

Base Evaluation

SILVER PLAN

Designed for programs that need a solid, compliant evaluation with clear reporting.

Includes:

Program documentation review + administrator interviews

Evaluation plan (mixed methods as appropriate)

Define data needs + create data collection templates

Data analysis + evaluation report that is easy to read and visually appealing

Practical recommendations for improvement

Optional (limited): grant application review support for evaluation/data/reporting sections (when helpful)

Enhanced

Evaluation

Enhanced Evaluation

GOLD PLAN

For programs that want stronger feedback loops and required stakeholder input.

Everything in Base, plus:

Stakeholder surveys (parents, students, staff, school-day teachers, and required elementary teachers)

Site observations + interviews (students, staff, families as appropriate)

Mid-year formative reporting + summative reporting

Data Management +

Evaluation

PLATINUM PLAN

For programs that want ongoing participation summaries and end-to-end APR support.

Everything in Enhanced, plus:

Monthly participation summaries (attendance, unique students, days programming offered, enrichment provider participation)

Guidance on PIMS required data + standard SIS exports

Consolidated student data workbook

APR Window 1 participation summary in APR-matching template

APR Window 2 GPRA outcomes in APR-matching template

Optional staff workshops (e.g., OST SWOT planning, attendance strategies, family engagement)

Here is what makes us unique:

We create a program highlights brochure/impact summary you can share with stakeholders.

We share draft reports for feedback and incorporate your input.

We complete evaluation reports by mid-fall (we don’t wait until winter break).

We help guide program and evaluation design—not just report what happened.

We can support data management tasks that typically eat staff time (student file prep, teacher surveys, APR participation, GPRA measures, monthly dashboards, PIMS/custom reports).

We implement privacy and security safeguards aligned to FERPA expectations, supported by cyber insurance.

Experience Matters

25+ years of experience supporting program evaluation and reporting

PDE 21st CCLC Approved External Organization

PDE-approved Act 48 Training Provider

Strong understanding of FERPA and student data protection

Member of the American Evaluation Association

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What Our Clients Say

“Wow! I am blown away. This is absolutely beautiful! Thank you so much, Jim. It's so nice and neat and really easy to read. Great job"

"I think you have once again blown it out of the park! The way you show the data is wonderful. I love how you word the improvements for each site. I am unsure how you do it, but I think they are great."

“I am amazed by how you showcase
our program”

“You have saved me hours and hours of work with our reporting!”

Have Questions?

Do you only work with 21st CCLC?

No. We support OST programs across funding sources. This page focuses on 21st CCLC because the requirements are specific.

What if we already have an evaluator?

We can still help with data reporting tasks—student file preparation, participation summaries, APR/GPRA calculations, and stakeholder surveys—so your team isn’t buried in spreadsheets.