21ST CCLC EVALUATION
Know what is working. Prove it. Improve it.
Whether a funder requires a formal evaluation or you simply want to know what is working, we turn your 21st CCLC program data into clear answers and practical next steps. We help you meet evaluation requirements, lighten the data load, and produce funder-ready reports that show your program's impact.
Built to be easy to run during the year and easy to explain when reporting is due.
PDE 21st CCLC Approved External Organization | PDE-approved Act 48 Training Provider | American Evaluation Association members | English and Spanish surveys
EXPERIENCE YOU CAN COUNT ON
Proof that stays with your program
Numbers from the work we do with 21st CCLC programs every year.
$11M+
in grant-funded programs evaluated each year
70+
centers evaluated each year
100%
of deliverables on time
7+
years of renewed partnerships
25+
years of experience
NEW COHORTS AND RENEWALS
Applying for a new cohort?
New 21st CCLC cohorts open every year. We provide the evaluation piece your application needs, so you can submit with confidence and a clear plan for year one.
Evaluation plans
Logic model, measures, and a clear scope matched to your approved application and your state's requirements.
Quotes and proposals
Scope, deliverables, and a written quote you can attach to an application or renewal package.
RFP responses
Full responses when a district or agency runs a formal evaluator search.
Resumes, references, and a sample report
Supporting documents ready when the application checklist asks for them.
Support levels include Base Evaluation, Enhanced Evaluation, and Data Management + Evaluation. Every plan is matched to your application. No pricing on this page; we walk through fit on a call.
HOW EVALUATION WORKS
Four parts, one clear picture
Good evaluation answers three questions: what changed for students, how well the program ran, and what to do next. Every engagement is built on four connected parts.
Required measures
Your approved objectives, federal performance measures, and state reporting, measured exactly as written.
Implementation
Whether the program is running the way it was designed, site by site.
Program quality
What students, families, and staff actually experience, from observations and surveys.
Continuous improvement
Findings during the year, while there is still time to act on them.
THE EVALUATION YEAR
We are with you all year, not just at report time
Our evaluation year follows your program, not the fiscal calendar. Dates are set to your program year and your state's reporting calendar.
Summer · Program year begins
We do: Kickoff on objectives, measures, and deadlines. Data templates in Excel or Google Sheets. Staff shown how to pull system reports.
You receive: kickoff summary, evaluation calendar, and ready-to-use templates.
Fall · Plan and check the data
We do: Data quality review of summer and fall data. Evaluation plan and logic model. Draft surveys from national instruments. Site observations begin.
You receive: data feedback, evaluation plan, draft surveys, and site visit reports.
Winter · Mid-year check
We do: Mid-year data refresh and trend review. Progress check against every objective. Continued site observations.
You receive: a mid-year progress memo, with time to adjust before spring.
Spring · Hear from families and staff
We do: Surveys launched with flyers and QR codes. Teacher surveys with prefilled student links. Final site observations.
You receive: survey results with response rates and site visit reports.
End of school year · Close out the year
We do: Review of attendance and performance data. Final data submission and any program changes.
You receive: confirmation your data are complete, or a clear list of what is missing.
Reporting season · Report and plan ahead
We do: State assessment results added. APR and state data files prepared. Draft report for your review, then final.
You receive: APR data before each due date, a final report, a public results summary, and a planning debrief.
SERVICES FOR 21ST CCLC
What we support for 21st CCLC programs
Everything below is available as part of an evaluation engagement. We match the mix to your sites, your data systems, and your reporting calendar.
Evaluation planning
Objectives, measures, logic model, and a shared calendar.
Data collection systems
Templates and routines your team can keep current.
Stakeholder surveys
Student, family, staff, and teacher surveys in English and Spanish.
Site observations and interviews
Trained local observer when distance is a factor.
APR participation and outcomes
Federal APR data prepared before each due date.
State data system and SIS support
Clean pulls, checks, and files that match state systems.
Mid-year and final reporting
Drafts for your review, then final reports people can use.
Practical recommendations
Clear next steps tied to what the data show.
Reports
REPORTS PEOPLE ACTUALLY READ
Every report opens with a one-page scorecard: each objective, its target, how many students it applied to, how many met it, and where it stands.
One-page results at a glance
A scorecard your director, board, and funder can scan in minutes.
Every objective, every denominator
Targets, counts, and missing data shown clearly, so nothing is hidden.
Candid findings, practical recommendations
Strengths first, then specific steps your team can take this year.
A summary you can share
A public-facing results summary for families, partners, and your board.
Want to see one? Ask for a sample report when you book a call.
(Sample reports use invented numbers and a clear Sample label.)
PARTNERSHIP
How we work together
Your program owns its data. We set up, verify, and analyze it with you.
What you can count on from us
A shared calendar and ready-to-use data templates
Data quality checks at every stage
Site visit reports shortly after each visit
Surveys built on proven national instruments, in English and Spanish
Draft reports for your feedback
APR data before each due date
Secure, encrypted, FERPA-aligned transfer backed by cyber insurance
What we need from you
Data templates kept current each month
Final data soon after school ends
Help sharing surveys and site access for visits
Draft report feedback within 14 days
WHY PROGRAMS STAY WITH US
Why programs stay with us
Our team has sat in every chair: principal, federal programs director, program coordinator, state monitor, and evaluator. We turn your program data into clear answers and practical next steps.
"You have saved me hours and hours of work with our reporting!"
Program Director, 21st CCLC partner program
"The way you show the data is wonderful. I love how you word the improvements for each site."
Program Director, 21st CCLC partner program
"I am amazed by how you showcase our program."
Program Director, 21st CCLC partner program
PDE 21st CCLC Approved External Organization | PDE-approved Act 48 Training Provider | American Evaluation Association members | English and Spanish surveys
FAQ
Have questions?
Straight answers about who we work with, how we deliver, and what a new cohort application needs.
Do you only work with 21st CCLC programs?
21st CCLC evaluation is a core service, and we also support other afterschool and OST programs with data, reporting, and impact reports. If your funder requires an external evaluation, we can talk through fit on a call.
What if we already have an evaluator?
We can still help with data systems, surveys, APR support, or a second look at reporting. If you are changing evaluators, we plan a clean handoff so you do not lose a year of context.
Will your reports be on time?
Yes. We have delivered 100% of our deliverables on time. You get APR data before each due date, and drafts with time for your feedback before finals go out.
Do you work with programs outside your home area?
Yes. We support programs across the East Coast and beyond. Site visits use a trained local observer when distance is a factor, and the rest of the work runs on shared calendars, secure file transfer, and regular check-ins.
Can you be our evaluator and also train our staff?
Some states do not allow a grantee's external evaluator to provide other paid services to the same program. We flag that early and keep evaluation and training in the right lane for your state.
Do you respond to RFPs and provide quotes?
Yes. We provide evaluation plans, proposals, quotes, and RFP responses for new applications and renewals, along with resumes, references, and a sample report when you need them.
NEXT STEP
See what your program is really accomplishing.
Book a free 20-minute call. Tell us how many sites you operate, what data sources you use, and when your reports are due, and we will recommend the right level of support.
Steps To Achieve supports education and workforce organizations with program performance, reporting systems, and training.
Get in Touch
724-744-8791
724-744-8791
8865 Norwin Avenue Ste 27 PMB 323
North Huntingdon, PA 15642
11232 Boyette Rd Suite 1107
Riverview, FL 33569
8865 Norwin Avenue Ste 27 PMB 323
North Huntingdon, PA 15642
11232 Boyette Rd Suite 1107
Riverview, FL 33569
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