OST Programs That Run Smoother—and Show Results

Steps To Achieve partners with OST and afterschool programs to run programs and initiatives with less chaos—and clearly show what’s working.

We support data systems, attendance and participation tracking, outcomes reporting, and funder-ready documentation—plus practical training to build staff capacity.

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Evaluation support is included when required by your funder.

Who Is This For?

Built for OST teams who need results without burnout

Program Directors

Site Coordinators

District OST Leads

Community-Based Providers

Multi-site

Networks

Fiscal/Grant Managers

What we’re usually brought in to fix

Attendance and participation tracked differently at every site

Outcomes and survey data hard to collect, clean, and summarize

Reporting becomes a last-minute scramble (and staff burn out)

We solve these problems by building simple systems your team can actually run—and staying involved so the work doesn’t pile up.

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What gets easier

with our help

Cleaner, consistent data across sites
Faster reporting with fewer surprises
Clear visibility into attendance and engagement
Impact summaries stakeholders can understand
More consistency—even when staffing changes

What we support across OST programs

Attendance & Participation

Consistent tracking across sites and sessions.

Dosage & Engagement

Clear “what counts” definitions everyone follows.

Surveys & Feedback

Simple collection, clean exports, usable summaries.

Outcomes Tracking

Measures aligned to your goals and requirements.

Reporting & Documentation

Funder-ready files that hold up over time.

Data Cleanup & Workflows

Less manual work, fewer spreadsheet errors.

Impact Reporting

Visuals and summaries leaders can use.

Staff Capacity

Repeatable tools + training that sticks.

How the partnership works

Step 1: Set up the system

We confirm requirements, standardize tracking, and set up simple tools/templates.

Step 2: Monitor throughout the year

Regular check-ins and quick fixes so nothing piles up at the end.

Step 3: Report with confidence

Clear results, visuals, and documentation that meet expectations.

We focus on practical systems and clear reporting—without adding complicated processes or jargon-heavy reports.

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Ways we can support you

Multi-site OST Support

Ongoing systems, performance tracking, and reporting support across sites.

On-Ramps
(Start Small)

Spreadsheet cleanup, templates, training, or a short planning sprint.

Reporting & Compliance Support

Data, documentation, and deliverables organized to meet funder requirements—done cleanly and on time.

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"Jim is excellent to work with for our program. He is thorough with his analysis, highlights areas for improvement, and provides suggestions on success he sees in other schools. He provides valuable resources that maintain compliance with the program, but also are helpful for the School Board and greater school community."

- Dr. Laura ...

Superintendent

"Steps To Achieve has been an invaluable partner in our organizational, particularly in helping us navigate internal metrics for our Beyond the Bell program. Their expertise transformed complex, fragmented information into clear, visual insights that are significantly easier to interpret. The data sheets provided have streamlined our reporting process immensely. Besides just the reporting and data, Jim Coughenour has been a valuable asset and helped answer any questions that I have at any time.

- Sue, Program Director

"Steps to Achieve is extremely proactive. Beyond just making sure the required 21st CCLC external evaluation services are completed well before deadlines, Jim is also on the lookout for any opportunities that might help strengthen your out-of-school time programming.

It's hard to imagine a more comprehensive and informative external evaluation service."

- Steve, Executive Director

Built for any funding source

OST programs operate under many funding models—district budgets, foundations, local grants, state initiatives, and federal funding streams. We adapt the tracking and reporting approach to match what your funder requires, while keeping tools simple for staff and consistent across sites.